Latest Update: 15-09-2020
Personal Data describes any information about you. This information can often be used or combined with other information to identify you, contact you, or locate you and includes information such as your name, company name, email address, billing address, payment information, or any other personal information that is provided to us by you, whether mandatory or voluntary.
2. COLLECTION AND USE
The following sections cover the specifics of each of the groups from which data is collected: Gymtar Website Visitors and Gymtar users who set up an account with us and use our services.
2.1 Website Visitors
If you are a Visitor to our website only (“Visitor”), and not a user of Gymtar Websites and services, then this section applies to you. By visiting Gymtar Website, you consent to the collection and use of your Personal Data as described herein. If you do not agree with the terms set out herein, please do not visit Gymtar Website. If required by applicable law, we will seek your explicit consent to process Personal Data collected on this Website or volunteered by you. Kindly note that any consent will be entirely voluntary. However, if you do not grant the requested consent to the processing of your Personal Data, the use of certain sections of this Website may not be possible.
2.1.1 Data collected
Collected Personal Data may include your IP address, first and last name, your postal and email address, your telephone number, your job title, department, data for social networks, your areas of interest, interest in Gymtar products, and certain information about the company you are working for (company name and address for example), as well as information as to the type of relationship that exists between Gymtar and yourself.
Gymtar also gathers data about visits to the Website, including numbers of Visitors and visits, geolocation data, length of time spent on the site, pages clicked on or where Visitors have come.
2.1.2 Purpose of processing personal data
Gymtar uses the collected data to communicate with Visitors, to provide information requested by Visitors, to show ads on other websites to Visitors, and to improve its Website by analysing how Visitors navigate its Website.
Gymtar also collects Personal Data submitted through our Website for the following purposes:
- Remembering who you are on the Website in order to prevent you from needing to fill in multiple forms over and over again
- Identifying potential new clients who have interacted with us on our Website
- If you have subscribed to receive emails from us, contacting you with educational and informational materials and articles
2.1.3 How long does Gymtar hold my information?
Information submitted on the Gymtar Website for the purposes of inquiring about Gymtar services, requesting information, leaving a comment, or subscribing to receive email updates will be held indefinitely. You may request deletion of your data from Gymtar marketing databases by contacting firstname.lastname@example.org.
2.1.4 How can I manage my personal information held by Gymtar?
If you wish to update, remove, or add to the information collected by our Website, you may submit your request to email@example.com.
2.2 Platform and Application Users
If you are registered user with the Gymtar Website or Gymtar Application (“User”), then this section applies to you. By using the Gymtar Website, you consent to the collection and use of your Personal Data as described herein. If you do not agree with the terms set out herein, please do not use the Gymtar Website and the relevant services. If you do not grant the requested consent to the processing of your Personal Data, use of the Gymtar Website and the relevant services may not be possible.
2.2.1 Data collected
When opening your account or creating a new user profile on the Gymtar Website you submit certain personal information to us which is associated with your account or user. Mandatory data required for your personal account setup collected includes your first & last name, email address and may also include your job title, company, and birthday. By interacting with us through one of your social media accounts, you can also have access, when applicable, to your location and addresses, profile image, accreditations, personal website and favourites (for example, favourite movie, musician, etc.), education, family member names, home phone number, cell phone number, home town and biography, in other words, all the set of information that is normally accessible on your social media profiles.
2.2.2 Purpose of processing personal data
Gymtar uses data collected from the creation and use of a Gymtar account to improve use of various features of our service, to collect and report use metrics about your usage of our Services, to troubleshoot and debugging our Services, to notify you about changes to the Gymtar service relevant to your account or user profile, gather feedback on Gymtar Website, and to identify users who submit feedback and comments in any sections of the Websites.
We always obtain customers’ consent prior to posting feedback and comments on the front page carousels as promotional testimonial material, especially when a user name and/or customer name is shown. In the case you consent and after an indefinite time you change your mind and want your feedback being removed from public pages (for example the carousel or any testimonial promotional materials), please send your request to firstname.lastname@example.org.
2.2.3 How long does Gymtar hold my information?
In case of courses and material already purchased, data held in the Gymtar Website will be stored until you actively unsubscribe from the newsletter and any Gymtar Website services and sections.
2.2.4 How can I manage my personal information held by Gymtar? You may visualise and update your Personal Data collected by making corresponding changes within the Gymtar Website in the personal account section.
2.2.5 What happens if my account is closed by Gymtar? If your account is closed by Gymtar due to a violation of the Terms of Service, you may contact us at email@example.com to request the deletion of your data stored in the system. Each request of this type will be examined on a case-by-case basis and we will act in accordance with legal requirements.
3. SHARING PERSONAL DATA
Gymtar may share such Personal Data with service vendors or contractors in order to provide a requested service or transaction or in order to analyse the Visitor and the User behaviour on its Website.
In the event that Gymtar is acquired or transfers some or all of its operations and/or assets to another organization or entity, that entity will be bound to the same data-protection commitments outlined in this policy and all related policies at the time of acquisition.
We will reveal an individual’s Personal Data without prior permission only when we have reason to believe that the disclosure of this information is required to establish the identity of, to contact or to initiate legal proceedings against a person or persons who are suspected of infringing rights or property belonging to Gymtar or to others who could be harmed by the user’s activities or of persons who could (deliberately or otherwise) transgress upon these rights and property. We are permitted to disclose personal information when we have good reason to believe that this is legally required and, but not only when, law enforcement is involved.
5. LINKS TO OTHER SITES
6. WHERE DOES GYMTAR STORE MY PERSONAL INFORMATION?
Data collected in the Gymtar Website is stored on cloud-based servers located in Germany. By using Gymtar, you acknowledge that your personal information will be transmitted to, stored, and accessed in both Germany and the United Kingdom. The Gymtar Website uses third-party & analysis tracking tools and whose servers may be located in any country in which these third parties have their facilities.
7. HOW DOES GYMTAR PROTECT MY INFORMATION?
Personal Data submitted to Gymtar through the Gymtar Website are encrypted using 256-bit SSL-encrypted connections. The Gymtar Website is secure in the cloud and running on data storage infrastructure physically located in Germany, in a fully secured data centre that has achieved also the following certifications:
- ISO 9001 (QMS) – A widely adopted global security standard that sets out requirements and best practices for a systematic approach to managing company and customer information.
- ISO 27001 (ISMS) – It sets out how a company should address the requirements of confidentiality, integrity and availability of its information assets and incorporate this into an Information Management Security System (ISMS).
- ISO 50001 (EnMS) – This is a management system model to continually improve the overall implementation of the energy standards and consequently contain also the risks of power cuts and physical data breach.
8. WHO PROCESSES AND WHO CONTROLS MY DATA?
Certain data protection regulations require a distinction between a “Data Controller” and “Data Processor.” For data collected on the Gymtar Website, Gymtar is the Data Controller, and the Processor, except in circumstances where the Data Processor is another third party service.
9. EUROPEAN DATA PROTECTION AND OWNERSHIP Individuals located in the European Union have a legislated right to change, request deletion of, or know the extent of personal information collected by organizations. Unless required to do otherwise by law, we will honour requests to update, correct, change, or delete personal data following successful identity verification.
For Users and Visitors from the European Union, all processing and transferring of Personal Data is performed in accordance with privacy rights and regulations following the General Data Protection Regulation (GDPR), and Gymtar processing will take place in accordance with the GDPR. Gymtar has adopted reasonable physical, technical and organizational safeguards which substantially mirror the EU safeguards against accidental, unauthorized or unlawful destruction, loss, alteration, disclosure, access, use or processing of the personal data in Gymtar’ possession. Gymtar will promptly notify the User in the event of any known unauthorized access to, or use of personal data.
10. DATA PROTECTION OFFICER
Gymtar has a “Data Protection Officer” who is responsible for matters relating to privacy and data protection. This Data Protection Officer can be reached at the following address: firstname.lastname@example.org to the attention of Privacy Officer
11. CHANGES TO THIS POLICY